Office Services Coordinator

Job ID :

• We are seeking a self-starter who is able to represent the organization in a professional manner, as well as creating a positive, friendly impression to both our customers and internal stakeholders.

• To manage reception, office services and support to the HR team.
  
  Reception

• Answer and screen all incoming calls with professional telephone etiquette, greet guests and notify staff being visited as well as ensuring office visitor procedures are followed
• Ensure all office mails and deliveries are handled efficiently and reliably in a cost effective manner.
• Provide Crisis Management phone support.
  
  Office Services

• Ensure office premises are maintained in ‘as new’ condition; cleanliness and tidiness at the reception, meeting rooms, pantry, and other common areas are maintained at all times
• Coordinate building maintenance services and repairs.
• Ensure all office supplies, First Aid boxes are adequately stocked; and that other office equipment such as the defibrillator, fire extinguishers, coffee machine, photocopiers etc. are serviced regularly.
• Coordinate meeting room calendars, update phone directory, ordering of new business cards as well as catering arrangements for office functions.
  
  Human Resource Support

• Assist in relocation of new and temporary employees
• Support in non-confidential reporting such as training, leave and other HR reports.
• Be flexible to assist in other matters as requested on an on-going basis.
  
  Requirements:
  • A team player with excellent interpersonal skills with a very strong customer service focus and aptitude and the ability to maintain confidentiality in all situations.
  • Is driven, efficient, friendly, approachable, confident, and conveys a professional presence, with strong administrative and organization skills.
  • A self-starter with a willingness to take additional responsibilities to support the team(s).
  • Excellent Microsoft Office 365 skills.