We are seeking a self-starter who is able to represent the organization in a professional manner, as well as creating a positive, friendly impression to both our customers and internal stakeholders.
To manage reception, office services and support to the HR team.
Answer and screen all incoming calls with professional telephone etiquette, greet guests and notify staff being visited as well as ensuring office visitor procedures are followed
Ensure all office mails and deliveries are handled efficiently and reliably in a cost effective manner.
Provide Crisis Management phone support.
Ensure office premises are maintained in ‘as new’ condition; cleanliness and tidiness at the reception, meeting rooms, pantry, and other common areas are maintained at all times
Coordinate building maintenance services and repairs.
Ensure all office supplies, First Aid boxes are adequately stocked; and that other office equipment such as the defibrillator, fire extinguishers, coffee machine, photocopiers etc. are serviced regularly.
Coordinate meeting room calendars, update phone directory, ordering of new business cards as well as catering arrangements for office functions.
Human Resource Support
Assist in relocation of new and temporary employees
Support in non-confidential reporting such as training, leave and other HR reports.
Be flexible to assist in other matters as requested on an on-going basis.
A team player with excellent interpersonal skills with a very strong customer service focus and aptitude and the ability to maintain confidentiality in all situations.
Is driven, efficient, friendly, approachable, confident, and conveys a professional presence, with strong administrative and organization skills.
A self-starter with a willingness to take additional responsibilities to support the team(s).